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Program Manager

Job Type: Full time

Salary: Based on experience

Number of Positions Open: 1

Start Date of Employment: September 2017

Deadline: August 31, 2017

Website Address: www.cobc.ca

As the program manager, your priority will be to develop and manage current statutory programs to regulate opticians in the public interest. The program manager’s key responsibilities are supporting the College of Opticians of British Columbia’s (COBC) Registrar, Board of Directors, and quality assurance committee. This includes project management, strategic planning, volunteer development and navigating politicized environments with stakeholders.

The COBC’s mandate is to serve and protect the public by regulating opticians. The COBC is responsible for setting and enforcing the standards of opticianry in British Columbia.


Culture
The COBC is a small professional regulatory body with a full-time staff of four people. Professional regulation is evolving so we value team members who are passionate, self-starters, innovative, flexible, and comfortable with the unknown. We are looking for someone who is willing to adapt in an ever-changing environment and look forward to having the opportunity participate in all the organization’s initiatives and administrative functions. To be successful at the COBC, you need to enjoy learning and be open to receiving feedback. The team is also compassionate and empathic. We care about public safety and the impact our policies and programs can have on people.


Skills
The COBC team comes from a variety of backgrounds. We typically find that people are successful in this role when they have:

• Experience in professional regulation and board governance
• Experience in program development and/or project management
• Bachelor or Master degree in political science, public administration or equivalent
• Passionate about public policy, health legislation and regulation
• Ability to determine priorities, be self-directed and work with minimal supervision
• Strong organizational skills with the ability coordinate and prioritize multiple tasks
• Strong communication skills (written and verbal)
• Experience training, developing and managing volunteers
• Excellent stakeholder management skills to resource multiple projects and programs
• Ability to interact with registrants and strategically understand user-experience for technology and program development
• Ability to adapt new technology quickly
• Ability to think critically and analytically

What you will be doing

Planning

• Planning program and projects to accomplish their strategic goals within constraints such time and resources
• Generate a work plan for various projects within a program and identify challenges and opportunities
• Schedule tasks, deadlines, and milestones for stakeholder and volunteers
• Schedule committee and board meetings and develop agendas according to strategic plan
• Prepare and write grant proposals

Policy Development

• Conduct research of issues to present to the Board and committees to develop policy
• Develop, implement, regularly review, and update policies and procedures
• Update and maintain professional standards of practice
• Update and maintain COBC bylaws with legal counsel

Program & Project Management

• Administer the current continuing education (CE) program including education activity accreditation and program support for registrants
• Execute the new continuing competency program (will replace current CE program) including educating registrants and stakeholders on new requirements, managing registrant learning plans, and accrediting education activities
• Develop tools to support the new continuing competency program
• Monitor and evaluate progress on programs and projects
• Coordinate program and project development with external project contractors/consultants
• Manage projects to meet deadlines and objectives
• Coordinate the annual general meeting, board meetings, board elections and committee meetings
• Write reports and meeting minutes to keep volunteers and stakeholders informed
• Prepare the annual report

Volunteer Management

• Recruit, train, and support the development of board and committee members
• Address volunteer concerns and providing guidance to volunteers
• Prepare board and committee chairs to facilitate meetings
• Coordinate volunteers and contractors for program and projects

Administration

It is a small office so all team members are expected to help with registrants and administrative functions as needed.


Contact Information:

Please direct enquiries, resumes, and cover letters stating your desired salary* to:

Connie Chong

Registrar

recruitment (at) cobc.ca

(Due to the volume of applications, we will not entertain phone calls)

*Cover letters that do not state desired salary will not be reviewed.